How to Duplicate a Sample with Results
When a batch is adjusted and requires additional testing after the adjustment, LIMS has an option to duplicate a sample with select results and retest the other parameters that have been adjusted.
1. Navigate to Original Sample
- Original Sample must be approved with a final status prior to duplication. Click on the thumbs up button
- Select appropriate "Approval" status from the drop down menu.
- In this case if you know that lot is being reworked "Rw" is most appropriate.
- Click on the "Save" button to assign final status
- Status of the sample will refresh to assigned value
2. Duplicate the Original Sample with Results
- Click on the Duplicate Button
- Select radio box "Create Duplicate Sample with Results"
- Click "OK"
- Screen will refresh to a new screen where you can choose which results should be duplicated. LIMS automatically picks all the passing results to be duplicated and failed results not to be duplicated. This is helpful in situations where the adjusted batch sample does not need to be tested for all parameters but only for the parameter which failed in the original sample
- Select the parameter you would like to move
- Use the > or >> buttons to add parameters to be duplicated
- Use the < or << buttons to remove parameters to be duplicated
- Click Save button after making your choices
- Screen will refresh to duplicated sample
- Expand "Sample Results" section (you will see results duplicated from the original sample)
- Enter Additional Results
- Proceed with Approval
3. Classify New Sample as "R..."
- Use the "Pail#/Pseudo" text box to classify sample as a rework, and if it's a rework 1...2..etc
- Press the save button or move off the cell to save classification to DB
Classifying a sample in the "Pail#/Pseudo" text box will allow you to keep track of number of reworks.
It will also add a letter "R" to the end of the Lot number and Lot number bar code on the sample label and help to distinguish original sample vs rework on the analytical instrument.
4. How to Print a Label or Internal QC Report
This step is only applicable to sites that use a sample label or QC Report.
Because this sample is partially completed status "B". You cannot print a label/QC Report by receiving it in. You must trigger a manual event by following steps below.
- Click on "Fire Manual Event" button
- Click check box next to manual event to trigger
- Click "Manual Event" button to trigger the label printer to print a new label
5. How to Navigate to Original Sample From Duplicated Sample
- Expand the "Sample Descriptive"
- Expand "Audit Info"
- Click Navigation button next to "Source Sample" text box
6. Orders View
This is a useful place to see how all the samples for the same lot group together. When you have one or more retests or adjustments you should see all the samples nicely organized in the Orders screen.
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