How to Record Results for Analytical Sample Subclass

Manage Samples screen allows you to enter analytical results in a detailed drill down view. You can have multiple samples to scroll through but entering analysis will be one sample at a time.

1. Locate Sample

1.1. Using a Favorite Query

  1. Click on Main Menu button
  2. Click on "Sample Life Cycle"
  3. Click on "Samples"
  4. Click on "Browse Samples"
  5. Click on Favorite Query button
  6. Click to Execute "New Analytical Samples" favorite Query
  7. Select Analytical sample for which to record data by clicking on the checkbox next to sample ID
  8. Click magnifying glass to drill into the sample
  1. Click on Main Menu button
  2. Click on "Sample Life Cycle"
  3. Click on "Samples"
  4. Click on "Browse Samples"
  5. Populate "Analytical" into the Test Class text box
  6. Populate Status "N" or "P" into the Sample Status text box (usually N when system creates analytical samples automatically)
  7. Click binoculars to execute the search
  8. Click the checkbox next to the sample you would like to populate results for
  9. Click on magnifying glass to drill down

1.3. Using Lot Number

  1. Click on Main Menu button
  2. Click on "Sample Life Cycle"
  3. Click on "Samples"
  4. Click on "Browse Samples"
  5. Populate Lot number into the Lot# text box
  6. Click binoculars to execute search
  7. Select the sample with "Analytical" Test Class by clicking the checkbox next to sample ID
  8. Press Magnifying glass to drill down

2. Expand Results Section

  1. Press arrow down button to expand Sample Results section

3. Results Grid View Controls

  1. Refresh: When changing "Rows per Page" click refresh to see grid with new setting
  2. Calculate: If an input value to a calculation is modified, press button to recalculate
  3. Validate All: Click button to validate all results currently on the page
  4. Invalidate Selected: Select a parameter to invalidate by selecting a checkbox on the row, the click invalidate to edit result value
  5. SPC Chart: Select any parameter, then click on button to see SPC charts

4. Results Grid View Columns

  1. Checkbox: Click to select all parameters currently on the page
  2. Results: Column contains textboxes for result values
  3. Units: Column contains units applicable to each parameter
  4. Parameter Name: Column Contains parameter names, internal to the LIMS user. (Parameter Names on the CoA come from Parameter Description field in LIMS)
  5. Info: Column contains additional info regarding the parameter settings, click to see description, precision, units, LDL, UDL, PQL which are set at the method/parameter level
  6. Document Link: Column contains links to C-Pro analytical test methods for the parameters.  Must be set-up in Method/parameter view to work.
  7. Lower Spec Limit: Column shows the external low threshold for passing results (failing results will change color of the cell to red, SPEC status to FAIL, and Results status with a number 1)
  8. Upper Spec Limit: Column shows the external high threshold for passing results (failing results will change color of the cell to red, SPEC status to FAIL, and Results status with a number 1)
  9. Internal Low Limit: Column shows the internal low threshold for passing result (failing results will change color of the cell to orange, Spec status to WARNING, and results status with a number 2)
  10. Internal High Limit: Column shows the internal low threshold for passing result (failing results will change color of the cell to orange, Spec status to WARNING, and results status with a number 2)
  11. Descriptive Spec: Column shows specification for a qualitative parameter.
  1. Result Status: Automatically populated based on the result cell
  2. Print Flag: Checked box indicates the parameter/result will show on the CoA.  Empty checkbox indicates an internal parameter.
  3. Decimal: Column shows how many units after the decimal are included in the result and show on the CoA
  4. Optional: Checked box indicates the parameter/result is Optional.  Empty checkbox indicates paramter/result is required
  5. Entered On: Automatically populated with date and time of when result is entered
  6. Entered By: Automatically populated with username of who entered results
  7. Modified By: Automatically populated with username of who modified results

4.1. Result Status/Text Box Key

# Status Value Description Cell Color Text Color
1 e result entered depends on spec status black
2 v result validated against spec depends on spec status blue
3 i result invalidated depends on spec status red
4 m result modified depends on spec status depends on validation status
5 d result deleted white
6 1 result fails external specifications red White
7 2 result fails internal specification orange black
8 3 result fails control specification yellow black
9 s result fails dynamic control limits light red black
10



5. Entering Sample Results

  1. After results is entered press the [Enter] keyboard key to move to the next result textbox
  2. As you move off the cell the result will automatically validate against the spec and save into the database
  3. Continue to enter results into remaining cells, as you move off cells the data will be saved into the database and validated.  Result status will change based on the validation results. (see table in section 4.1) Textbox color will also change if there are any failures.
  4. Results will update to detection limits whenever that criteria is met

6. Modifying a Typo in Result field

When results are validated they cannot be overwritten unless you invalidate the parameter first.  

  1. To invalidate the parameter, select the checkbox next to the result.
  2. Click invalidate button (red flag)
  3. Click invalidate button again "Invalidate the selected result(s) without re-testing"
  4. The text font changes to red and result status changes to "ei" entered, invalidated.  At this point you can delete the result and type in a new result.  Moving off the cell will automatically validate and save the new result.

When invalidating you will see another option which is disabled: "Invalidate the selected result(s) and *add* a re-test", if you require the ability to not just overwrite the result but you actually perform a retest and would like to keep the original result in the parameter list this could be enabled.  With this option the system will actually duplicate the parameter which is being invalidated and you will have a new parameter to enter results into.

7. Validate Sample Results when Parameters are Optional

When all the results for a sample are optional, LIMS needs to know that you are finished entering the results and it's ok to leave the other results blank (because they're optional).

  1. Click the double flag button which will validate all results blank and entered
  2. Since all powder samples are set to approve automatically validating your results will approve the sample.

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